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ARWA Annual Technical Training Conference

Exhibitor Rules and Procedures

March 18-21, 2018
Mobile Convention Center

Exhibit Hall 2018

ARWA's 41st Annual
Technical Training Conference
March 17-20, 2019
Mobile, Alabama

Exhibitor General Rules and Procedures PDF file

No signs, banners or displays will be permitted in the Exhibit Hall without approval.

No exhibitor shall assign or sublet any part of the space allotted to them except by written permission of the ARWA, nor shall they exhibit, or permit to be exhibited in their space any merchandise or advertising matter not a part of the line in their regular course of business.

ARWA reserves the right to restrain any exhibit materials, construction or curtains that obstruct the view of adjacent spaces.

No helium balloons are permitted in the Exhibit Hall.

No merchandise may extend out of the exhibit space into the aisles.

An exhibitor may unload vehicles by utilizing the Service Drive. There will be uniformed attendants to direct you for off-loading. The Garage should only be used for small equipment that does not require a flatbed cart to transport. Parking at the Convention Center is $5.00 per vehicle, per day. All exhibitors will be allowed in and out privileges (based on availability) when the parking booth is manned.

The Exhibit Hall will open at 8:30 a.m. on Monday, March 18, 2019. All setups must be completed by 8:30 a.m. Monday, March 18th. If an exhibit is not set up by 8:30 a.m. March 18, 2019 the ARWA reserves the right to assign that exhibit space to another company.

A representative must be present at their exhibit space(s) at all times while the Exhibit Hall is open. All company representatives must wear their conference name badge at all times.

All exhibits must remain intact until 3:00 p.m. on Tuesday, March 19h.

The exhibitor assumes the entire responsibility and liability for losses, damages and claims arriving out of injury, damage or theft to the exhibitor’s displays, equipment and other property brought upon the premises and shall indemnify and hold harmless the facility, agents, servants, employees and ARWA from any and all such losses, damages and claims.

Exhibitors and all other parties must comply with Federal, State, Municipal and Center mandated fire codes which apply to public assembly facilities.

All batteries must be disconnected. Fuel tanks are limited to 1/4 capacity. All keys will be held by Convention Center Loss Prevention. Vehicles will be inspected for compliance.

The Mobile Convention Center is not responsible for loss or damage to merchandise, displays or articles sent or brought by exhibitor; the organization or its attendees. The Convention Center provides routine security services. The organization will be responsible for ordering and paying for any additional security required by the organization to protect exhibits, merchandise or to monitor attendance of an event. The Mobile Convention Center must approve all contract security arrangements.

No food or beverages may be brought into the Mobile Convention Center. Any food sampling must be a direct component of your business, and must be approved prior to show start.

Circumstances and operations not covered in these rules will be subject to interpretation, stipulations and decisions deemed necessary and appropriate.

Please DO NOT ship directly to the Mobile Convention Center. Exhibit materials may be shipped to our general contractor, Veal Convention Services (VCS), in advance for delivery to the show floor. Contact VCS at (205) 328-1010 for pricing and instructions relating to freight handling services. The deadline for your advance freight to be delivered to the VCS warehouse is Friday, March 1, 2019. VCS will also be available to assist with outbound freight after the show closes.

No pets are allowed in the Mobile Convention Center including the space occupied by the ARWA for the purpose of the ARWA Annual Conference Activities.

Exhibitors may register by Fax, On-Line or U S Mail, however, space is not guaranteed unless full payment is received within two weeks of reservation date. Exhibitor Registration must be received by the ARWA on or before Friday, March 1, 2019. Refund requests for cancellations must be in writing and will not be honored after this date. All cancellations will be assessed a $100 processing fee per company.


Technical Sessions (ADEM approved CEHs) for Water, Wastewater and Decisionmakers - Largest Water and Wastewater Supplier - Exhibit Hall - State and Federal Agency Exhibits - Water Taste Test - Raffle and Prizes - Golf Tournament - Banquet - Socials - Entertainment - Awards Program




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ARWA Annual Technical Training Conference
Mar 17-20 in Mobile
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Apr 25-Atmore
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Alabama Rural Water Association is a non-profit organization representing water and wastewater systems serving rural communities and towns and commercial firms which support these systems.

We provide assistance to comply with State and Federal regulations, to help with management and operational problems, and to stimulate training initiatives.

Learn more about us.


Alabama Rural Water Association
2576 Bell Road
Montgomery AL 36117 
Phone: (334) 396-5511
Fax: (334) 396-7090